Executive Assistant
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Who we are
We’re bold thinkers and kind teammates, growing fast but staying grounded. Our Nordic roots and global outlook shape a culture of friendliness, creativity, and collaboration, all powered by openness and shared wins. We care deeply about doing the right thing – and doing it together. We aim to improve the flow of goods, time, and energy – and we know we can’t shape the future by clinging to the past. So, we keep evolving, together.
What we do
RELEX Solutions delivers a unified supply chain planning platform for retailers and manufacturers, enabled by proven AI technology. We help companies optimize demand forecasting, replenishment, merchandising, pricing and promotions, supply chain operations, and production planning across the end-to-end value chain.
With a global team of over 2,000 professionals, we work side-by-side with our customers to solve real problems with lasting impact. Companies trust RELEX to increase product availability, boost sales, deliver actionable insights, improve sustainability, and drive profitable growth. Join us and make an impact on the world and your career!
Now we are looking for a full-time Executive Assistant to join our Executive Support Team for a fixed 1-year period. The team contributes to the efficiency of our business by supporting mostly but not only the Leadership Team and Finance & Legal departments. You will be able to help us achieve this goal by providing timely and proactive support to different stakeholders. Our work is very versatile so you will be able to build cross-functional relationships within RELEX and be a part of other functions´ projects as well. This position is located in Helsinki, Finland, with flexible opportunities for remote work. The C-level executives you will be supporting are based in Finland and US.
What we need you to do and be
Bring your ideas. Challenge ours. Grow with us.
- Support several C-level executives with e.g. calendars, travel arrangements and cost claims
- Organise and coordinate events
- Provide administrative support to the Finance and Legal teams and other functions
- File and retrieve corporate records, documents, and reports
- Prioritize and follow-up with matters that need attention from other stakeholders
- Proactively look for ways to improve our operations
What you’ll bring to the table
Our five values are our playbook. We speak up when things don’t make sense. We stop doing what doesn’t add value. We stay curious, back each other up, and make space for both innovation and laughter.
- 2-3 years experience in a similar role
- Proficiency in Office 365
- Service & support oriented attitude
- Good organizational skills with ability to think proactively
- Ability to prioritize tasks and quickly react to multiple requests
- Excellent communication skills with internal and external parties
- Willingness to develop new skills in different areas
- Comfortable with using AI in your everyday work and developing the use of AI tools as a larger organizational strategy
- Fluent in written and spoken English
- As a bonus, we consider the experience of working with an international team, plus great communication and organizational skills
- Experience with Slack, Visma M2, Asana is seen as an advantage
What we offer in return
You’ll be supported and given the space to thrive. We offer meaningful work, flexibility, and a culture that backs you to share your voice and be authentic.
- An international career and learning opportunities
- A rapidly growing and financially robust software company with exciting opportunities for career growth, also in the future
- Flexibility in how and where you work
- Room to thrive in a fast-growing global company with a good market position
- Practical benefits that support work, family, wellness, and everyday life
- Annual leave
- Diverse, inclusive, and supportive work culture
- Work that meaningfully reduces waste and improves sustainability
- Ownership, autonomy and flat hierarchies
- Two paid volunteering days each year
We are a global community of different cultures, voices, and experiences. We celebrate what makes us unique and connect through what we share, in an authentic and safe environment. Together we shape the future, and each other.
If you feel this is the opportunity you don’t want to miss, you can apply by sending your cover letter and resume through the application form as soon as possible but latest on 30th January. If you have questions, laura.huuri@relexsolutions.com from our Talent Acquisition team is happy to answer them by email. Please note that we cannot process any applications through email.
Apply today and be part of the future. Be RELEX!
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