Workplace Technology Coordinator
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RELEX Solutions create cutting-edge supply chain and retail planning software. Within our platforms, we have the power and potential to increase adaptability, efficiency and sustainability in the consumer goods and retail value chain. Our impact is tangible; from sustainability and eliminating waste to delighting customers and delivering great tailored tech solutions, we’re curious and passionate challenge-seekers creating the future of retail today.
The Workplace Technology Coordinator will coordinate and support the planning, delivery and development of IT, AV, and smart office technology across our global workplaces. This role ensures the smooth execution of new office setups, relocations, and refurbishments while aligning with our global digital workplace concept. Working onsite and in close collaboration with the Global Workplace Team, Office Management and IT Operations teams, the coordinator will serve as a vital link between our Business and Information Technology department (BIT), vendors, and internal stakeholders. The position sits within the IT Operations team and reports directly to the Head of IT Operations.
What you will be doing:
Digital Workplace Ownership
- Responsible for all IT, AV, and smart office topics within BIT.
- Ensure consistent application of digital workplace standards and principles across projects.
- Serve as a key contact for internal stakeholders, partners, and project teams.
Project & Office Coordination
- Support IT and AV planning and execution during office moves, renovations, or new builds.
- Collaborate closely with the Global Workplace Team and Office Management teams.
- Track project progress, manage timelines, and coordinate with vendors.
Definition & Concept Development
- Define and continuously develop AV, smart device, and workplace infrastructure requirements.
- Align solutions with global standards and actively contribute to digital workplace concept development.
Partner Collaboration & Procurement
- Coordinate with external vendors on solution design, purchasing, and delivery.
- Manage procurement processes and support implementation on-site.
We’re looking for:
- Experience with IT system ownership (e.g., AV and video conferencing, smart systems, information screen systems).
- Understanding of workplace technologies such as AV, IT infrastructure, and smart office tools.
- Experience coordinating IT-related projects in workplace environments.
- Strong organizational and multitasking skills.
- Ability to work independently while collaborating globally.
- Proven stakeholder management skills.
- Excellent communication skills with both technical and non-technical stakeholders.
- Fluent in English (written and spoken).
- Willingness and ability to travel when required.
Our Helsinki Office
RELEXians can be found around the world, but here we’re based in Helsinki. We’re passionate about using our technology to improve sustainability and change the world. Our office provides a great space for you to socialise, exercise and even take time out in our relaxing areas. We make sure our unique approach to flexibility and work-life balance comes across loud and clear; we’re conveniently located, there’s plenty of public transport and you can even bring your pet to the office!
Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all. We actively listen to our community to continuously improve our offerings, ensuring they remain relevant and valuable as we design and update them.
Key Benefits
- Flexible and hybrid working options
- Extensive physical and wellbeing support
- Up to 8 weeks of annual leave per year
- An opportunity to shape and stabilize a critical enterprise application landscape
- A collaborative, low-hierarchy culture where your expertise drives change
- Growth opportunities in a fast-scaling, global SaaS company
We also offer a range of benefits to support you, your family, and your life situation. We value your work-life balance and provide flexible hours with RELEX specific parental leave agreements. As we’re a diverse team of smart, motivated and fun people, we also have an office gym, offer a mobile phone package and bike leasing.
Life at RELEX is defined by collaboration, respect, and flexibility. We believe in fostering a work environment where innovation thrives and everyone feels valued. Our teams work together to solve meaningful challenges, creating an inclusive culture that supports professional and personal growth. Whether you’re engaging with colleagues across the globe or finding your own work-life balance, life at RELEX is about making a difference while enjoying the journey. What difference will you make?
Be curious. Be RELEX – Apply today.
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